Tuesday May 23rd Regular town council meeting

Do not read this blog. If you were in a tizzy about my blog after the Open Air debate and spent the next 2 weeks thinking about me and talking about me…..then, really, seriously, don’t read this blog. Stop reading right now. 

Tuesday night’s meeting lasted until 11:10 PM!!! The hotel bylaw amendment lasted over three hours!!!!!!!!!!!!!!!!!!!!!! The meeting dragged on and on and on…..I watched from home, so I missed some of the heckling. But I know it happened because the Fire Chief, while he was speaking, had to stop and ask people to be respectful. Then the Mayor interjected about decorum. Councillor Allaire spent the better chunk of the meeting texting on her phone. Councillor Courtney actually made sense a time or two. Here is a summary of the loooong meeting…..I’m trying hard to condense it the best I can. If you just read that, you shouldn’t have. Stop reading this blog. 

Delegation – Re: Fire Safety Salmoni Building – David Wharram

Mr Wharram delegated to council first. He spoke about safety concerns for Salmoni residents should the hotel be built. Stop reading this blog. 

Presentation re. 252 Dalhousie Street – Chief Bruce Montone and Chief Building Official Angelo Avolio 

Fire Chief Montone then made his presentation and explained quite clearly that the above-mentioned concerns applied to single residential homes not to apartment or condominium buildings. 

Council had asked the Fire Chief for a comprehensive report regarding fire safety and the Salmoni building. Be careful what you ask for council, you got it. And you got it tenfold!!! The Fire Chief’s report was VERY lengthy and at times quite technical. Fire Chief Montone explained that 8 of the 14 windows on the south wall of the Salmoni have heat activated shields. He showed pictures of the site plan and the building. Mr Avolio, the Chief Building Official explained the requirements of the Building Code, of which the Salmoni building was in compliance when constructed. Fire Chief Montone explained the training levels of our local firefighters. He went into great detail (as requested by council) about the operations and how things would work for fire safety at the Salmoni if required. It went on so long that Mayor Prue asked the Chief to try to keep the presentation moving since it was taking a long time. (I could hear from home some grumblings in the crowd….) Mayor Prue explained that the Fire Chief was answering the questions that council had asked. Ironically, the members of council who so keenly wanted this report, seemed to be the most disinterested during the presentation and didn’t even seem to be listening. Interesting. At one point, while Chief Montone was speaking, he had to stop and tell people in the gallery that they had shown respect to the public and listened and that he was asking for the same in return. Mayor Prue interjected as well and told the gallery to show respect and reminded the gallery that the Fire Chief is a professional. Chief Montone explained exactly how things work as firefighters arrive on scene and what each one would be tasked to do. 

Ultimately, here is the conclusion to his presentation and it says it all : 

“the construction of a new building at 256 Dalhousie St. would not have any additional impact for the exiting of the south wall of the Salmoni building. 

The two properties are independent from each other and any design and construction of a new building would have to comply with the Ontario Building Code requirements and following Occupancy, the Ontario Fire Code.” 

Councillor Pouget started asking questions. There was a lot of back and forth between Councillor Pouget and the Fire Chief. The Chiefs replies explained it all and then some of how fires are fought. 

Councillor Courtney felt that the Fire Chief’s report was spot on and a fulsome report. (Remember this one folks!!!!)  He noted that most people would not understand the tactics involved and he also used some technical talk about firefighting when he spoke. (Very true…..people that aren’t firefighters couldn’t understand the technical parts, but we could certainly understand that the building is very safe and that there is a clear plan and procedures in place.) Councillor Courtney wondered if the Salmoni building could have metal ladders installed attached to the southern wall to use as a self evacuation method. (Hmmmm…..very good idea!) The Chief Building official said that that could certainly be done but noted it was a question of who would pay for them. He said that the property owner could provide those and pay for them for the residents if they chose. 

There was some more discussion then the presentation was received. Stop reading this blog. 

 Delegation- Re. Set Back for 256 Dalhousie Street – Don Parks

Mr Parks spoke next. He explained that he had measured the distance from the laneway to the windows. He felt that the fire truck would be able to be used with a 75 foot ladder even though the Chief had said that would not be feasible. He felt that the Chief’s report was false. He also felt that the traffic study done on the laneway behind the Salmoni building was not accurate since it was done when it was raining. Mayor Prue had to ask for an extension from council since Mr Parks had surpassed the 5 minute limit. Mr Parks then suggested that Mayor Prue was known as a compromise mayor….and then Mr Parks suggested that the town trade the Duffy’s property for the property and building next to the Salmoni that the Peddie’s own. (If this were a game of monopoly and I was Mrs Peddie, I would jump at that! But if I were a taxpayer making that lousy trade, I think I’d probably lose that game of Monopoly…..just sayin’…..seems like a pretty bad trade to me, for the town that is, not the Peddie’s LOL).  (BTW, are you still reading? Stop reading!!!)

The delegation was received. Stop reading this blog. 

Delegation re. 256 Dalhousie Street – Robert Brown 

This item was a report from a planner hired by a resident in the Salmoni building. Mr Brown addressed council. He felt that the impact of light and airflow were not addressed in the documents about the hotel and the Salmoni building. He noted that there was no drop off area for the hotel. (These items weren’t really pertinent to the setback request but I digress….)

The delegation was received. 

Presentation re. 256 Dalhousie Street Proposed Setback Relief – Colleen Peddie, Jerry Kavanaugh, Arash Mithoseini and Moira Davidson

This was a presentation regarding the new proposed boutique hotel. It’s only 17 slides and is an easy read. Here’s the link for those who are interested : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11212

Ms Davidson explained that the use of the entire property was necessary to realize the full potential of the site. They showed a map during the presentation of the downtown area. There were 16 properties with yellow stars on them, that all have zero or near zero year yard setbacks…..(So the new hotel is hardly a precedent…..it’s old news now…..I guess…) Mr Mithoseini explained the traffic study that was done on the laneway behind the buildings. Ms Davidson explained how the garbage would be handled….it seems that Black Dog Entertainment will have a composting system that will reduce waste by 90%. It will be automated and odourless. She noted that it will be a tapas style restaurant and that there will not be a lot of grease. Ms Davidson also explained the planning rationale and that the hotel would benefit more than one public interest. 

Mrs Peddie also spoke. She noted that the buildings that the Peddies had already refurbished had turned out beautifully and that they had kept their promises. (Oh yes…..River Bookshop, the Panetteria, White Woods Home and Evelyn’s Candy Shop…..all GORGEOUS buildings and development for Amherstburg!) Mrs Peddie spoke about how Amherstburg NEEDS a hotel. (Yes, we sure do!!!) She noted our walkable downtown and the healthy investment….people want amenities. 

Mrs Peddie addressed Councillors Pouget and Courtney in regards to their questions from the last time she had delegated. She said a delegate had accused her of threatening not to build the hotel. She said that it was not a threat, but an answer to a question. She said that no, they would not build the hotel if they could not have full use of the property. She explained that she is a Chartered Professional Accountant and that already they are $1 million above the amount allotted for the project. She noted that they had used facts and data to answer questions. She felt that the vast majority are in favour of the hotel, six fold. That was met with applause, mixed with some grumbling in the gallery. 

Councillor Pouget then spoke at length. She felt that there were a lot of unanswered questions. (I disagree…..Fire Chief Montone left no stone unturned…..not one….) Anyway…..Councillor Pouget and Mayor Prue had a dispute about the word “minor” about the variance and Dr Aspilla, the professional planner had to explain that yes, a setback is deemed as a minor bylaw amendment. 

Councillor Allaire got into asking questions about small matters (the patio, the composting etc) yet failed later in the meeting to see the big picture of the hotel. The small matters were not the matter at hand. The matter at hand was a zoning bylaw amendment for a development that legally met all of the criteria. 

Councillor Courtney started asking about the garbage too….I noted in my notes it was 8:03 PM at this point…..two hours into this….Councillor Courtney mentioned having to tread lightly about the development since he felt it was quaint, small and fit in with the downtown and would provide economic spinoff. He too would fail to see the big picture later at voting time sadly. 

Councillor Allaire asked Mrs Peddie if she would be willing to have the same setback as the Salmoni and build one more floor up. Mrs Peddie said that that would create 20% less floor space, shrink the restaurant, shrink the entirety of the hotel and that it would not be financially viable. 

The presentation was received. 

Zoning By-law Amendment, ZBA-09-23, for 256 Dalhousie Street

This is the report in regards to the new proposed boutique hotel on Dalhousie Street. It is recommended to approve the zoning bylaw amendment. Here is the link to the report for those that are interested : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11215

So here we were…..time to discuss the report for the zoning bylaw amendment for the hotel. 

Councillor Pouget felt that administration should answer each of Mr Brown’s questions (he’s the planner hired by the Salmoni building). So, Deputy CAO, Ms Osborne did so. One by one. Each question was answered. Ms Osborne also noted that 36% of the buildings downtown already have a zero or near zero setback. There were more questions and more answers. Mayor Prue passed the gavel. Councillor Allaire was very busy texting on her phone. The whole thing had been going on for so so long. 

I stopped taking notes for quite a while. Perhaps that’s why I was able to watch Councillor Allaire texting on her cell phone for such a long period of time. 

Councillor Courtney was having an in depth back and forth with Dr Aspilla about planning and setbacks. But nobody was listening. Well, maybe some of the members of council that weren’t on their cell phones were. Councillor Courtney educated us about ventilation by letting us know he lives on the water and the nice breezes that he gets from the south. (So, as much as I had been impressed earlier with his idea about metal ladders….it just got thrown to the wind. Pun intended. LOL)

We were at the three hour mark. And FINALLY Councillor Crain made the motion, as recommended in the report and Councillor McArthur seconded it. 

It is recommended that:

1. By-law 2023-051 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands, municipally known as 256 Dalhousie Street, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same. 

Deputy Mayor Gibb then spoke. He felt that council ultimately has very little power regarding planning decisions. He felt that if the zoning application were denied that it would certainly be disputed at the Land Tribunal by the proponents. He also felt that if the application were approved it would also be disputed at the Land Tribunal by the Salmoni residents. He felt that even after all of the reports, all of the questions and all of the answers, that ultimately this issue will be decided by an upper level of government. Deputy Mayor Gibb felt that logic dictated that council had to protect the interests of the taxpayers and show fiduciary responsibility to have the town in the best legal position. He noted that the cost to defend the town’s position, if it were overturned, would be even higher. He noted that the development was in compliance with the Official Plan, the Downtown revitalization plan and all other applicable plans and laws. He noted that the provincial government is very development friendly and would likely allow this development to proceed as is. He said that he sympathized with the residents on the south side of the Salmoni building since they would be losing their view. He noted that the building code is clear and the development is consistent and compliant. He noted that the laneway behind the Salmoni building is not a legal road and that the hotel, like other businesses downtown, are not required to provide parking. He felt that people could argue about not liking the design or other subjective items but that members of council can’t do what they think, they must do as required by the law and that would be to approve the zoning amendment. 

Councillor Crain felt that we can all agree that we want a hotel. He felt that developers are watching town council (oh yes they sure are!) and that council should not share a message that Amherstburg isn’t open for business. He noted that Black Dog Entertainment has followed through on all of their promises with their other beautiful developments. Councillor Crain also felt that if council approved this development that perhaps it would spark some interest from Amico to develop their hotel further up the street. He also noted that this development follows the Official plan and that many other buildings downtown have a zero setback. He felt that the garbage issues had been addressed, the traffic issues had been addressed and that it was time to move forward with a hotel. 

Councillor McArthur then spoke. He noted that the town needs a hotel. The hotel would create jobs and broaden the tax base and allow us to catch up to other surrounding municipalities. He noted that the proponent was already $1 Million over their no-go amount. He noted that people have been quibbling about the location and that council had spent three hours discussing reasons that the hotel should not be built. He noted that the planning justification for the hotel showed that it is currently a vacant building that will turn into 15 hotel suites with a restaurant and bike rental shop. He felt that there is no higher or better use for this property than a hotel. Councillor McArthur noted that Amherstburg has won awards for tourism and that the Peddie’s follow through on their developments, they get it done and they do it right. Councillor McArthur said that he knows it’s not possible to please everybody but that he has listened and was making the best decision for the 23,000 residents of Amherstburg. 

Councillor Allaire then spoke. She seemed to be on the edge of tears. She said that she was not going to apologize for focusing on the negative. She noted that she’s not a planner and that she doesn’t have a job right now. She said that being a mother is her only job. She felt that it was not a good argument that this issue would go to the Ontario Land Tribunal. She said that she would vote against it, that she supports a hotel but does not like the setback. (I was at home during this speech with my jaw on the floor…..Councillor Allaire does in fact have a job! Her job is to be a town councillor and do what is best for the Corporation of the Town of Amherstburg, and for the town as a whole. Training for the job of councillor is available and should be used! Learn about the Municipal Act that governs you, learn about the planning act to understand and see when developments are in compliance with the legislation! That is what the job of being an elected official entails!!! It entails among other things, training, professional workshops and learning and understanding legislation. Google doesn’t cut it. Making decisions based on emotion is not how to run a corporation. During a council meeting, council members are there in their role of elected official, not as a parent, or a spouse or any other roles they have outside of council chambers…..I think that Councillor Allaire made a decision (and a bad one) based on emotion…..what a shame. A real shame. Council members should be there making important decisions based on laws and legislation, not emotion. And I can’t help but wonder about the constant texting going on during this meeting? With whom? And why?

Councillor Courtney then spoke. He felt that he agreed with Deputy Mayor Gibb and that somebody would be paying for the Land Tribunal hearing and that he had made great points. He said that absolutely council has a fiduciary responsibility. He then went on to negate what he had just said by saying that he was against the zero setback but not against the hotel. (Nice try…..translation…..you’re against what they need to build a hotel that would be viable…..so…..you’re voting against a hotel. Twist it however you’d like I guess….OR perhaps Councillor Courtney knew the right decision would be made, 4-3, so he chose to take the populist way out of this? I dunno…..) He thanked the Peddie’s and hoped there would be mediation as he felt both sides were digging their heels in. 

Councillor Pouget then spoke. She felt she wasn’t voting against a hotel either. (Same principle here…..voting against what they need to build a hotel that would be viable so, voting against a hotel…..but I digress….) She felt that we have variances and setbacks for a reason. She also felt concerned about the traffic impact and the safety factors. 

Mayor Prue then passed the gavel. He said that he had mixed feelings about this proposal. He noted that he had been concerned about the garbage but that concern was addressed. He was thankful to Chief Montone for the presentation regarding fire safety. Mayor Prue noted that 36% of the downtown core had zero or near zero setbacks. He noted that we need the hotel for Economic Development and Prosperity. He felt that there was a solid planning rationale and that he would support the development. 

And the recorded vote : 

Support : Councillor Crain, Deputy Mayor Gibb, Councillor McArthur, Mayor Prue

Opposed : Councillors Allaire, Courtney and Pouget

So, there you have it folks!!! The hotel is coming and I am thrilled!!!!! This is FANTASTIC news for Amherstburg!!!!! I do feel badly for the south side residents of the Salmoni building that they are losing their water view (some of it for sure) but ultimately, this hotel is much needed for Amherstburg and I love Amherstburg! And ultimately, if we take all emotion (for or against the hotel) out of the equation, this development met all of the planning requirements, building and zoning requirements. 

And if you are still reading this, you shouldn’t be! You should have listened to me at the beginning and stopped reading. Don’t say you weren’t warned. Repeatedly

Council then took a 10 minute lifestyle break. It was approximately 9:15 PM…..Stop reading this blog. 

Delegation – Re. Short Term Rentals – Mary Anne Adam

Mrs Adam addressed Council next. She lives in the Edgewater area. She felt that this past year there have been trespassing violations and noise bylaw violations and that the police had been called several times in the area. She felt that she was generally pleased with the new bylaw regarding short-term rentals however she was requesting that Council add two clauses to the bylaw in regards to density and to proximity. Councillor Courtney asked the manager of bylaws if it were possible to redo the bylaw at this time to add in the clauses. Mr Tetler felt that they would have to take it back and redo it and they would not be ready for the June 5th launch of accepting applications for short-term rentals. However, it was pointed out that the bylaw is a living document and can be amended as required. Mayor Prue noted that the bylaw was necessary but he did note that the Edgewater area was a unique area. Deputy Mayor Gibb asked how many short-term rentals there may be in the area; however Mr Tetler was unsure. Deputy Mayor Gibb then asked how many complaints had been put in for the area. Mr Tetler said that there were roughly eight complaints to the bylaw officer and roughly eight complaints to the police department.  

There was some back and forth but it was approaching 10:00 and Mayor Prue was concerned about getting a motion to extend past 10:00 p.m. Councillor Pouget then made a motion to continue the meeting until 11:00 p.m. and this carried. Councillor Allaire made a motion to receive the delegation and there was some kind of wording in regards to approving the short-term rental by law. I don’t believe that they are going to amend it at this time however it was difficult to follow because I was very very tired at this point after having sat through almost a four hour meeting. See? Why are you reading this blog anyway? Stop reading it. 

Presentation re. Amending Boblo Subdivision Agreement – Cindy Prince, Vice President Amico Affiliates

Development Agreement: South End of Boblo Island

The two above items were combined into one.  Mayor Prue had declared a conflict of interest so Deputy Mayor Gibb assumed the chair. Rather than figuratively pass the gavel, this time Mayor Prue vacated his seat and Deputy Mayor Gibb took over chairing the meeting.

Ms Prince began her presentation and she wanted to start with the positive things that have been going on. She spoke about the town and Boblo being joint recipients of an award. She also spoke about the extensive work being done on the shoreline. She went through the history of how Mr Amicone came to own Boblo Island and explained again how Mr Amicone had ensured that everyone was paid their debts when he took over Boblo Island. Ms Prince noted that the town had been owed 1.54 million dollars around 20 years ago when the previous owner of Boblo went bankrupt. Mr Amicone ensured, through an agreement, that every penny was paid in exchange for approval and support of the development of the south end of Boblo Island. Miss Prince said that they were looking to honor their end of the deal and that Heritage buildings were accessible and she was hoping that this would conclude her appearances to council. She noted that over 18 million dollars was already invested in the South End of Boblo and they were anxious to get it moving; she also noted that the environmental concerns of the snakes had been addressed and the snakes are thriving. 

Councillor Pouget began asking extensive questions yet again about the ferry. Deputy Mayor Gibb asked Councillor Pouget to stay on topic about the development of the south end of the island. Councillor Pouget then began asking questions about the Marina and the North End of the island. Deputy Mayor Gibb asked Councilor Pouget to stay on topic and only discuss the south end development. (Considering that the meeting had been dragging on and on for hours and everyone was exhausted, it was probably more important than ever to stay on topic…..to keep things moving….but well….you know how it is at a council meeting…..Some of you reading – even though you shouldn’t be reading – may have watched the meeting yourselves…..so you really, really know….). CAO Critchley explained to council that it was simply some minor changes to the development agreement and that there had been ongoing and regular discussions with the developer of Boblo Island. Ultimately, all of the off-topic questions and discussions did what they usually do, waste time, and the motion was made to approve the recommendation and it carried. Councillor Pouget voted in opposition. 

It is recommended that passed: 

1. Council ENDORSE the Development Agreement for the South End of Boblo Island File No.: 37-T-14004 attached as Appendix ‘E’; and

 2. Council ENDORSE the Conditions for the Development Agreement as APPROVED by the Ontario Land Tribunal on March 3, 2023, Case Number OLT22-004515, formerly PL170798 as attached as Appendix ‘B’; and 

3. Administration FORWARD the Development Agreement for the South End of Boblo Island File No.: 37-T-14004 attached as Appendix ‘E’ to the County of Essex. 

4. By-law 2023-043 being a by-law to authorize the execution of an Amending Subdivision Agreement between Boblo Developments Inc. and the Council of the Corporation of the Town of Amherstburg be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

There were many many more items discussed however they all passed through fairly quickly. I won’t summarize them all to save myself some keystrokes. I was also very tired out listening to the meeting go on and on and on…..Are you tired of reading this blog? You’re not even supposed to be reading right now! Stop reading!

NEW BUSINESS

Councillor Allair wanted to make a motion to revisit the rezoning of the downtown core regarding lack of parking.  The CAO suggested that she wait until the Official Plan was finished and the zoning bylaw review. 

Councillor Courtney made a motion to get a report about installing temporary showers at Station 3 (former Malden fire hall), with costs. This motion carried. 

Councillor Pouget asked about three parking spots that had been removed downtown. Mr Tetler pointed out that the spots in question were not actually parking spots. One is very close to a corner. The other two were never intended for parking and are in the middle of an intersection and were intended for loading and unloading. 

(I’m going to rant a little bit here…..so stop reading…..this constant complaining about perceived downtown parking problems just blows my mind. I go downtown frequently and have never had a problem finding parking. Maybe it’s because I am willing to walk one, two, sometimes three Amherstburg blocks….I don’t know…..Have we become so lazy as a society that walking a few (small town) blocks is so terrible????? Walking is good for you! End of rant. For now. I won’t promise it won’t happen again. And if you’re upset, I told you not to read this blog and you didn’t listen.

Councillor Pouget talked about the tennis courts but I was honestly so tired I’m really unsure what happened. Originally, there wasn’t a seconder, then Councillor Courtney seconded the motion. Then the vote went 3-3 but Mayor Prue broke the tie and said something about “let’s get the report”…..so I’m guessing it’s a report about the tennis courts, just unsure which ones?

It was 11:08 PM….I couldn’t believe I had made it this late and this long…..

Councillor Courtney read a notice of motion that will be discussed at the next meeting. It was something about reserving space for an 8 lane track at Centennial Park and extending the date to raise the funds until June 12, 2025. 

And the meeting finally adjourned at 11:11PM. 

So, the great news is we are getting a hotel!!!!! WOO HOO!!! The sad news is that it took over 3 hours of debate and finding all kinds of reasons to fight against the hotel…..Not a good look Amherstburg. Not even a little bit. 

It did take me Wednesday evening and Thursday evening to get this blog done. Again. Another two night project to summarize the Marathon Meetings. Frankly, the Marathon Meetings have now progressed to Iron Man Triathlons, just sayin’. Only the strongest can endure them I guess LOL. 

With that, the weather is beautiful, I intend to enjoy it and have a beautiful weekend! Only one more week until Open Air starts!!! So excited for that! Can’t wait!!! I hope I can find a parking spot! LOL ! Just kidding, I know I will! 😀

In preparation for Tuesday May 23rd Regular town council meeting

Sooooo Tuesday night’s agenda is a whopping 813 pages…..the meeting may last until next Thursday. Since it’s Friday night right now and the eve of a long weekend (and it’s supposed to be a beautiful one!) I am going to try to give a very brief preview of the agenda items. Selfishly, I hope to really enjoy this weekend, since well, Tuesday I will pay for it ten fold! LOL I’m sure that Tuesday night’s meeting will be a VERY long and likely painful one. 

Here’s a brief preview of some of the agenda items : 

Delegations

Delegation – Re: Fire Safety Salmoni Building – David Wharram

It looks like Mr Wharram will be delegating to council regarding fire safety concerns at the Salmoni building with regards to the new proposed boutique hotel to be built next door. 

Delegation- Re. Set Back for 256 Dalhousie Street – Don Parks

It looks like Mr Parks will be delegating to council in opposition to the zero setback for the new boutique hotel proposed for next door to the Salmoni building. 

Delegation – Re. Short Term Rentals – Mary Anne Adam

Council recently passed a bylaw regarding short term rentals. It appears that Ms Adam will be delegating to request that council include a density clause to limit the number of short term rentals in Edgewater. As well, it appears that she is also requesting a proximity clause that would stipulate the minimum distance from one short term rental to another. 

Delegation re. 256 Dalhousie Street – Robert Brown 

This item appears to be a report from a planner hired by a resident in the Salmoni building. It appears that they are requesting that council not support the requested zoning amendment for the boutique hotel. 

Presentation re. 252 Dalhousie Street – Chief Bruce Montone and Chief Building Official Angelo Avolio 

This appears to be a slide presentation prepared by Fire Chief Montone and the Chief Building Official, Mr Avolio. The presentation goes into in depth detail regarding building codes and fire codes. The presentation is very lengthy and detailed. Here is the conclusion : 

“the construction of a new building at 256 Dalhousie St. would not have any additional impact for the exiting of the south wall of the Salmoni building. 

The two properties are independent from each other and any design and construction of a new building would have to comply with the Ontario Building Code requirements and following Occupancy, the Ontario Fire Code.” 

If you’re interested in reading through the 61 slides, here’s the link : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11211

Presentation re. 256 Dalhousie Street Proposed Setback Relief – Colleen Peddie, Jerry Kavanaugh, Arash Mithoseini and Moira Davidson

This seems to be a presentation regarding the new proposed boutique hotel. It’s only 17 slides and is an easy read. Here’s the link for those who are interested : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11212

Presentation re. Amending Boblo Subdivision Agreement – Cindy Prince, Vice President Amico Affiliates

It looks like there are some minor changes that need to be made in regards to the plan of subdivision for the south end of the Boblo Island development. I read through it, nothing seemed very earth shattering, but it is Boblo Island, and well, we know how whenever that Island is up for discussion, it can drag on and on and on…..Here’s the link to this presentation as well if you’re interested : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11243

2023 Road Repairs Program – Award of Tender

It looks like an RFP went out for some road repairs that are needed all around Amherstburg. The results are in and here is the recommendation : 

It is recommended that: 

1. The 2023 Road Repairs Program Tender BE AWARDED to Nasci Construction Services Ltd. in an amount of $154,800 plus applicable taxes; and, 

2. The Mayor and Clerk BE AUTHORIZED to execute an agreement with Nasci Construction Services Ltd. for the completion of the 2023 Road Repairs Program.

Ventnor Ave Watermain and Pavement Replacement – Tender Results

There was a Request for Tender sent out for a water main and pavement replacement in and around Ventnor Avenue. The results are in and here’s the recommendation : 

It is recommended that: 

1. A total projectover-expenditure not to exceed $9,978 for the Ventnor Avenue Watermain and Pavement Replacement for a total project cost of $1,514,978 (including net HST) BE APPROVED to be funded as outlined in the report from the Engineering Technologist dated May 8, 2023 

2. The Ventnor Ave. Watermain and Pavement Replacement (Baltic Avenue to Atlantic Avenue) Tender BE AWARDED to Sterling Ridge Infrastructures Inc. for an amount not to exceed $1,488,778.19 plus H.S.T.; and, 

3. The Mayor and Clerk BE AUTHORIZED to execute an agreement with Sterling Ridge Infrastructures Inc. for completion of the Ventnor Watermain and Pavement Replacement (Baltic Avenue to Atlantic Avenue).

9399 North Townline – St Joseph’s Church – Alteration to Designated Property 

It looks like the exterior wood doors at St. Joseph’s Church will need replacing. The Heritage Committee has endorsed the replacement and it is recommended for council approve this item. 

Consent Agreement, 147 Thrasher, Ilie and Doina Pirvulescu

This item appears to be regarding a property that has already received a severance approval. 

Here’s the recommendation : 

It is recommended that:

1. The execution of a Consent Agreement with Ilie and Doina Pirvulescu associated with Consent File numbers B/24/22 and B/25/22 BE APPROVED; and, 

2. By-law 2023-067 being a By-law to authorize the signing of a Consent Agreement be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

247 Brock Street – Alteration to Designated Property

This is the old House of Shalom property which is now designated as heritage. It looks like there are a couple of minor changes that are required. Here is the recommendation : 

It is recommended that: 

1. Council APPROVE the alteration to the Heritage Attribute described as the fan shaped transom window over the south door; and, 

2. Council APPROVE the alteration to the Heritage Attribute described as the limestone main exterior stairs, located along the west elevation of the structure.

281 King Street – Alteration of Designated Property

This property is also a designated property and seems to be next door to the Amherstburg Freedom Museum. It seems that the roof is leaking and there is some maintenance and repairs required. The property owner has some work proposed and the Heritage Committee is in agreement. Here is the recommendation for council : 

It is recommended that:

 1. Council APPROVE the alteration of the Heritage Attribute described as the roof and dormer at 281 King Street as endorsed by the Heritage Committee.

Consulting Services for Natural Heritage Expertise

As I dive further into the abyss of this agenda…..it’s hard to focus. Here’s the recommendation for this item : 

It is recommended that: 

1. Council APPROVE retaining the services of LGL Limited by sole source procurement to provide natural heritage expertise for new development applications for the purpose of providing support services that are no longer offered by the Essex Region Conservation Authority through December 31, 2023; 

2. Council DELEGATE authority to the Chief Administrative Officer to extend the contract in 1-year increments, annually at the discretion of the Chief Administrative Officer; and, 

3. Council DIRECT the Chief Administrative Officer or designate to collect costs from the Applicant of a development application for natural heritage expertise. 

Official Plan Amendment and Zoning By-law Amendment – Part of 320 Richmond Street

A few months ago, council had approved to sever part of the property at 320 Richmond Street (The Hub) to allow for two residential building lots. This item appears to be final approval for the zoning change. 

Development Agreement: South End of Boblo Island

This is the report that goes with Ms Prince’s presentation earlier in the agenda. Of note, it is recommended to endorse the proposed amendments. Here is the recommendation : 

It is recommended that: 

1. Council ENDORSE the Development Agreement for the South End of Boblo Island File No.: 37-T-14004 attached as Appendix ‘E’; and

 2. Council ENDORSE the Conditions for the Development Agreement as APPROVED by the Ontario Land Tribunal on March 3, 2023, Case Number OLT22-004515, formerly PL170798 as attached as Appendix ‘B’; and 

3. Administration FORWARD the Development Agreement for the South End of Boblo Island File No.: 37-T-14004 attached as Appendix ‘E’ to the County of Essex. 

4. By-law 2023-043 being a by-law to authorize the execution of an Amending Subdivision Agreement between Boblo Developments Inc. and the Council of the Corporation of the Town of Amherstburg be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

Zoning By-law Amendment, ZBA-09-23, for 256 Dalhousie Street

This is the report in regards to the new proposed boutique hotel on Dalhousie Street. This report goes with all of the delegations and presentations that are found at the beginning of the agenda. I’m guessing this item will be moved forward on Tuesday night. It is recommended to approve the zoning bylaw amendment. Here is the link to the report for those that are interested : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11215

Encroachment Policy, By-law and Process

It looks like this is a new encroachment policy that would address any issues whereby property owners are encroaching onto and using town-owned property. 

2023 Special Events Approval – Part VI

Some more events coming our way! I love events! Here’s what’s coming up for approval : 

It is recommended that: 

1. The following events BE APPROVED:

i. Senior’s Expo – Music Off the Back Porch – June 8th, 2023

ii. Canada Day Race – July 1st, 2023

iii. Mom’s Expo – July 22nd, 2023 

iv. Skate Park and Trail Opening – June 10th, 2023 

2. An exemption from table number 3-1(2) of Noise By-law #2001-43, as amended with respect to the operation of any electronic device or group of connected electronic devices incorporating one or more loudspeakers to allow for music BE GRANTED for the following events: 

i. Canada Day Race – July 1st, 2023

ii. Skate Park and Trail Opening – June 10th, 2023 

3. The following events BE EXEMPT and PERMITTED for road closures to begin prior to 5pm:

i. Canada Day Race – July 1st, 2023 

4. The Special Events Resource Team BE DIRECTED to confirm that the requirements identified by the Committee are met prior to the event. 

5. The fee waiver requests BE APPROVED as follows: 

i. Canada Day Race – July 1st, 2023 – $59.00 Noise Exemption + $250.00 Road Closure

INFORMATION REPORTS

Council Information-252 Dalhousie St-Building and Fire Department

At the last meeting, council made a motion for a report from the fire department regarding 252 Dalhousie Street. Here’s the report, if you’re interested : https://pub-amherstburg.escribemeetings.com/filestream.ashx?DocumentId=11208

140 Fryer Street, Proposed Long Term Care Facility

This is a report for information only for town council regarding the new proposed long term care facility to be built at The Hub (former St. Bernard’s property). It looks like things are continuing to move forward and this new facility will provide 160 beds for those in need of Long Term Care in Amherstburg. 

CONSENT CORRESPONDENCE

Here is the list of items that council will receive for consent correspondence. 

  • Resolution re. Pole Infrastructure – Municipality of Tweed
  • Resolution Re: Municipal Codes of Conduct and Enforcement – City of Cambridge
  • Resolution: Highway Traffic Amendments – City of Cambridge 
  • Resolution: Water Aerodromes – Township of Armour 
  • Correspondence from: National Chronic Pain Society
  • Resolution: Municipal Heritage Register – Town of Lincoln
  • Resolution: School Board Elections – Huron Shores
  • Resolution: Bill 97 – United Counties of Stormont, Dundas and Glengarry
  • Resolution: Additional Resources Opioid Crisis – Town of Fort Frances
  • Correspondence: Ombudsman Ontario – Closed Meeting Complaint

UNFINISHED BUSINESS

Council can ask questions about any unfinished business items. 

NEW BUSINESS

If anyone has any energy left after this Marathon Meeting agenda, they can bring up items here under new business. It could be anything. Anything at all. Literally. 

I am anticipating a REALLY long meeting Tuesday night. I am going to watch from home so that I can sit back with my feet up. Maybe I’ll get myself some popcorn too. Although it’s hard to take notes and eat popcorn at the same time. I am guessing I likely won’t be back with the post-meeting summary until Thursday evening…..possibly the Thursday evening of the next week! LOL 

With that, I’m going to enjoy this beautiful long weekend! And Tuesday, I will brace myself for probably one of the longest meetings yet…..and probably a wild one too! 

Monday May 8th Regular town council meeting

Well tonight’s meeting wrapped up in just over an hour! It’s like a Christmas miracle! There was nothing of excitement on the agenda and I had a feeling that things ought to wrap up quickly, but, I’ve been watching these meetings long enough to know that…..you just never know…..so, tonight was a win!

***Councillor Courtney was absent tonight***

Coincidence that the meeting was quick and relatively efficient? Maybe? 

Don’t read this blog. Because it’s boring. 

First council will meet in-camera at 4:00 to discuss : 

SPECIAL IN-CAMERA MEETING 

That Council move into an In-Camera Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reasons:

Item A – Proposal by Local Board

  • Section 239(2)(j) – a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and, 
  • Section 239(2)(k) – A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

Item B – Protection of Property 

  • Section 239(2)(a) – the security of the property of the municipality or local board; and,
  • Section 239(2)(f) – advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

The Regular meeting started at 6:00.

Report Out

There were two report outs from in-camera items. 

The first was a recommendation that Mayor Prue sit as proxy for the Essex Powerline Board. That item carried. 

The second was…..(I take my notes by hand, so I did my best here folks….) There was a recommendation for an amount no higher than $9,000 to DuraMax Concrete to do some work at Belle Vue to prepare the site for expressions of interest. (This was what I was able to gather, without having heard the debate or read a report, since the item was discussed in-camera.) Councillor Pouget had declared a conflict on this item. It carried. 

Announcement 

The Clerk, Mr Fox, announced the new Deputy Clerk, Sarah (I didn’t catch her last name). He said she had a Masters in Political Science as well as 10 years experience with various Ministries. He also listed off many other qualifications, but again, I take my notes by hand. I did my best. Welcome to our new Deputy Clerk! 

Delegation re. Harmful Algal Blooms to Lake Erie Drinking Water – Dr. Saad Jasim

Dr Jasim delegated to council about harmful Algal Blooms that are affecting drinking water in the Lake Erie area. He spoke of the toxins that are produced by the Algal Blooms and mentioned he had presented about this item to the Niagara Falls area last year. He showed a map explaining about the sewage discharge and how it affects the water. He went on in some detail and needed an extension to continue past the 5 minute time limit. At the end of his presentation, he said that he just wanted to inform council about this issue so that council could be ahead of the game and take a step forward about this issue rather than to try later to fix it. (That kind of made me snicker inside a little bit…..council, this one and past councils, are not well known for making decisions and getting ahead of things….in fact, they’re known for stalling and putting things off, but I digress…..)

Councillor Crain wondered what the town could be doing that they’re not already doing to prevent any issues with the water system. 

Dr Jasim mentioned that some areas use chemicals to reduce odour in the water and that toxins can come later on. He mentioned that it’s better to look at options and the latest technology since it takes time. He also suggested consulting with the City of Windsor since we both have the same source for water, the Detroit River. He noted that they have had good water quality for 22 years. 

Deputy Mayor Gibb asked what the provincial and/or federal governments are doing to help with the situation. Dr Jasim said that they’ve told him that he is doing great work, offered him a letter of support, but has done nothing other than that. 

Councillor Pouget had several questions for the Director of Engineering. Ms Gioffu, Director of Engineering explained that the town does weekly water testing in accordance with our license. Councillor Pouget wondered if the town would be able to act quickly if there were a problem and if “Ozone” was included in the budget. (I think that’s some type of additive to help clean the water?) Ms Gioffu said that it would have to be purchased and it was not highlighted as an issue for Amherstburg. 

Deputy Mayor Gibb asked if we are doing a good job at keeping our water clean. Ms Gioffu said that yes, we are, however, this particular issue of Algal Blooms is an issue that the town has no control over. 

Mayor Prue passed the gavel for the first time……He wondered how much it would be to prepare a report for the next budget cycle about adding Ozone into our water treatment system. He then took the gavel back. (Ironically, I don’t think he has to pass the gavel if he has a question, only if he wants to make statements or motions….but it’s probably become a bouncy gavel by now, I guess…..) Ms Gioffu said that if council wanted, it could be part of the upcoming Environmental Assessment Plan. 

Councillor Crain made a motion to get a report about adding Ozone into our water treatment system for the Environmental Assessment of the water treatment plant to be considered in a future budget. It was seconded and the motion carried. 

There was then a motion to receive the delegation. (For a moment I thought it would be forgotten like last week, but Mayor Prue mentioned it at the last second.) 

Impacts to infrastructure Services – Engineering Division related to Bill 23, Bill 109, and Consolidated Linear Infrastructure (CLI) Approvals

Basically, in a nutshell, due to Bill 23 and Bill 109 created by the provincial government to build more homes, faster, the town needs to hire somebody in the engineering department. This is from the discussion section of the report : “Currently the Engineering Division has 0.5 FTE (Engineering Technologist), 0.1 FTE (Drainage Superintendent / Engineering Coordinator) and 0.6 FTE (Manager of Engineering) supporting Planning and Development to provide technical reviews and approvals and to coordinate the development process through the construction and assumption of infrastructure. The Drainage Superintendent / Engineering Coordinator is at capacity with the demands of the Town’s extensive municipal drainage system. The Manager of Engineering and Engineering Technologist are currently at capacity based on involvement in development and other large scale improvement projects such as master plans and studies (Transportation Master Plan / Water Treatment Plant EA / McGregor Lagoons EA) , flood mitigation and protection framework and delivering other capital projects funded in the Infrastructure Services Department (some which are backlogged). It should be noted that the Town currently does not collect any fees for the services provided by the Engineering Department to support development. 

The review and approval for development applications is constrained with current resources. It is expected that the level of service needs will not be achievable while maintaining the quality and integrity of technical reviews and approvals.”

All that to say that someone needs to be hired to get this work done. 

Here is the recommendation : 

It is recommended that:

1. An upset limit of $55,000 BE FUNDED from the fees recovered for the costs related to hiring the Development Engineering Administrator; 

2. A value of $50,000 BE FUNDED from the fees recovered for the creation of the Operation and Maintenance Manuals for Sanitary and Stormwater as required in the Town’s CLI-ECA; 

3. By-law 2023-063, being a By-law to Amend By-law 2023-057 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

Councillor Allaire made the motion for the above three recommendations right away. Councilor McArthur seconded it. 

Deputy Mayor Gibb had a question for the Manager of Engineering Services. He asked why it was considered better to add the position rather than contract the work out. (And a side note…..I noticed the Deputy Mayor Gibb referred to staff by their titles all evening, rather than their first names…..perhaps others on council should follow suit…..it was much more respectful….). Mr Hewitt explained that there were options but the best way financially was to have someone in-house. The development fees would be covering 90% of the cost of the new employee. He mentioned there may be times that an outside source could be required but that the goal was that the majority of the work would be done in house. 

Councillor Pouget had a question for “Todd”. She wondered if the position had been approved in the budget. Mr Hewitt said that no, it was not approved in the budget since administration did not know what the impact of the CLI’s would be. He mentioned that if the position was not approved that the level of service would be impacted. (Consolidated Linear Infrastructure = CLI report). 

Deputy Mayor Gibb noted that this position had been downloaded by the province. He wondered if the town could increase fees to help offset the costs. Mr Hewitt said that the fees are at council’s discretion. He also noted that other municipalities will be bringing similar reports. 

Councillor McArthur noted that 90% of the expense would be covered by engineering fees and that only 10% would be funded by the municipality. He also mentioned that the town could be at risk without the position since if deadlines are not met, the town has to return planning fees to the developers. 

Finally, they voted and it carried, as recommended from the beginning. 

Tender Results for Fleet Purchase – WM-03

Recently, there was a tender put out to replace a cargo van and the results are in. Only one tender was submitted and received. It seems that the replacement of this vehicle was budgeted for in 2022 but the town had attempted to get quotes twice last year but nobody even bid on it. Since, there is now finally a submission, only one though, here is the recommendation : 

It is recommended that:

1. An over-expenditure for the purchase of a ¾ Ton Medium Height Cargo Van not to exceed $22,073.60 BE APPROVED for a total cost not to exceed $62,073.60 including net HST and that the over-expenditure BE FUNDED from the Water and Waste Water Reserves.

There was some discussion, but ultimately, this carried. 

Addition to the Roster for Engineering Services

It seems that the town had issued a RFP (request for proposal) to create a roster for engineering services. It would provide a pre-qualified list of engineering firms. It looks like they are looking to add the name of another firm to the list. Here is the recommendation : 

It is recommended that: 

1. The Proposal from Rood Engineering to RFP 2022-050 for Drainage Engineering Services BE ACCEPTED; and, 

2. Rood Engineering BE INCLUDED in the Town’s prequalified Engineering Services Roster (Roster) for Works under the Drainage Act (Act) until December 31, 2024

Mayor Prue seemed surprised that there was no discussion on this item. The motion was made and it carried. 

UNFINISHED BUSINESS 

Cheque Register – February and March

The cheque listings are in for February and March. If you want to take a read through, it shows each cheque that has been written during these two months. I noticed that names are blacked out on some of the cheques. With the old, old council (2014-2018), I used to read through these reports and tally up the legal costs we had incurred. I’ve moved on….now I just skimmed through this but nothing jumped out at me. 

Anyway, Councillor Allaire had a bunch of questions about cheques written for the True Festival. Councillor Pouget had a bunch of questions about cheques written for insurance renewals. 

NEW BUSINESS

Councillor Allaire mentioned having received correspondence about nominating somebody for a Senior Award. She wanted to nominate Eleanor Warren since she started the Marsh Collection and she also noted some other achievements. Deputy Mayor Gibb said that he had known Ms Warren for a long time due to his involvement with the Marsh Collection and that if it were not for Ms Warren, Amherstburg would not have all of our history archived. He seconded the motion. 

It carried. Ms Warren had been nominated for a Senior Award. 

Boblo

Councillor Pouget said that she had learned about a month ago there was a an agreement of some type between Boblo and the County. She made a motion to receive a copy of the redline agreement, which was a previous agreement, and if there were a new agreement or an alteration of an agreement……this was a complete “who’s on first” skit…..the word “agreement” was used sooooo many times I had no idea what type of agreement, between whom…..no idea at all……just she was looking for a copy of some ominous agreement…..

Mayor Prue then said that since he is one of the principles on this matter, which is still before the courts, he had to turn over the gavel and declare a conflict. (So, for once, it seemed this was done properly….the gavel was handed over – hypothetically – for the duration of this item, until it was dispensed of….) 

The Deputy CAO, Ms Osborne, mentioned that the county was doing a final review of the amended agreement with the county and that it may be back before council at the May 23rd meeting. 

Councillor Pouget felt that this was done without council’s knowledge or consent. 

The Deputy CAO explained that it was the responsibility of the Planner to provide an affidavit. She noted that there had been some changes that were negotiated at the Land Tribunal, for example, remediation of some buildings with updates provided to the Heritage Committee etc. 

Councillor McArthur said that he agreed with Councillor Pouget and he saw no harm for council to see the document before the May 23rd meeting. 

The Deputy CAO mentioned sending a copy of the document that was sent to the county to council via email. The clerk said that he would have to consult with the legal department. 

Councillor Allaire made a motion for council to be provided the document if they are legally entitled. 

This carried. 

Are you confused? Me too. Why are you even reading this blog anyway? 

Councillor Allaire asked about the park terrain at Jack Purdie Park and Briar Ridge Park. Director of Parks and Recreation, Ms Baillargeon, said that the supplier would be coming to do all of the repairs next week as long as there is no precipitation and the temperature stays above 10 degrees. 

Mayor Prue passed the gavel. He said he had received a phone call that the office of the Ministry of Transportation that is located in the plaza near Richmond Terrace is in jeopardy of closing. He wondered if staff could investigate the rumour to see if it were true. Nothing like throwing a rumour out there at a public meeting……I can hear the panic now…..I don’t think a motion was made so I’m really not sure if that will be looked into or even can be looked into…..so now the rumour is out there…..nothing like perpetuating a rumour I guess…..Couldn’t he just call them himself and ask? Or show up there and ask? I dunno…..why are you reading this blog anyway? 

And then the bylaw to appoint the new deputy Clerk was passed. 

And just like that, the meeting wrapped up at 7:10 PM. 

The meeting was pretty uneventful and relatively efficient. So I guess that makes for a boring blog…..but I bet the May 23rd meeting won’t be boring, or efficient!

If I bored you, well, I told you not to read this blog and you didn’t listen! 😉 

So, with that, I’m going to enjoy the fact that I was able to write up this blog on the same night as the meeting and I will enjoy the rest of my week, politics free!! 🙂  

Have a great week everyone! 

In preparation for Monday May 8th Regular town council meeting

Well Monday night’s meeting is a light 155 pages. There doesn’t seem to be anything of real excitement or controversy on the agenda, which means that the meeting ought to wrap up by 7:00. Will it? I doubt it, but a girl can dream, right? 

First council will meet in-camera at 4:00 to discuss : 

SPECIAL IN-CAMERA MEETING 

That Council move into an In-Camera Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reasons:

Item A – Proposal by Local Board

  • Section 239(2)(j) – a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and, 
  • Section 239(2)(k) – A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

Item B – Protection of Property 

  • Section 239(2)(a) – the security of the property of the municipality or local board; and,
  • Section 239(2)(f) – advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

The regular meeting is set to begin at 6:00. 

Delegation re. Harmful Algal Blooms to Lake Erie Drinking Water – Dr. Saad Jasim

It appears that Dr Jasim will be delegating to council in regards to harmful Algal Blooms and their effect on Lake Erie Drinking Water. The power point presentation is attached to the delegation form. The presentation mentions climate change and extreme weather issues. I read through the presentation, but I will follow along to the actual presentation to see what is said and how it is explained. I can’t see what it is specifically that Dr Jasim is looking for council to do or if it is simply an educational delegation for them in regards to drinking water. 

Impacts to infrastructure Services – Engineering Division related to Bill 23, Bill 109, and Consolidated Linear Infrastructure (CLI) Approvals

Basically, in a nutshell, due to Bill 23 and Bill 109 created by the provincial government to build more homes, faster, the town needs to hire somebody in the engineering department. This is from the discussion section of the report : “Currently the Engineering Division has 0.5 FTE (Engineering Technologist), 0.1 FTE (Drainage Superintendent / Engineering Coordinator) and 0.6 FTE (Manager of Engineering) supporting Planning and Development to provide technical reviews and approvals and to coordinate the development process through the construction and assumption of infrastructure. The Drainage Superintendent / Engineering Coordinator is at capacity with the demands of the Town’s extensive municipal drainage system. The Manager of Engineering and Engineering Technologist are currently at capacity based on involvement in development and other large scale improvement projects such as master plans and studies (Transportation Master Plan / Water Treatment Plant EA / McGregor Lagoons EA) , flood mitigation and protection framework and delivering other capital projects funded in the Infrastructure Services Department (some which are backlogged). It should be noted that the Town currently does not collect any fees for the services provided by the Engineering Department to support development. 

The review and approval for development applications is constrained with current resources. It is expected that the level of service needs will not be achievable while maintaining the quality and integrity of technical reviews and approvals.”

All that to say that someone needs to be hired to get this work done. 

Here is the recommendation : 

It is recommended that:

1. An upset limit of $55,000 BE FUNDED from the fees recovered for the costs related to hiring the Development Engineering Administrator; 

2. A value of $50,000 BE FUNDED from the fees recovered for the creation of the Operation and Maintenance Manuals for Sanitary and Stormwater as required in the Town’s CLI-ECA; 

3. By-law 2023-063, being a By-law to Amend By-law 2023-057 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

Tender Results for Fleet Purchase – WM-03

Recently, there was a tender put out to replace a cargo van and the results are in. Only one tender was submitted and received. It seems that the replacement of this vehicle was budgeted for in 2022 but the town had attempted to get quotes twice last year but nobody even bid on it. Since, there is now finally a submission, only one though, here is the recommendation : 

It is recommended that:

1. An over-expenditure for the purchase of a ¾ Ton Medium Height Cargo Van not to exceed $22,073.60 BE APPROVED for a total cost not to exceed $62,073.60 including net HST and that the over-expenditure BE FUNDED from the Water and Waste Water Reserves.

Addition to the Roster for Engineering Services

It seems that the town had issued a RFP (request for proposal) to create a roster for engineering services. It would provide a pre-qualified list of engineering firms. It looks like they are looking to add the name of another firm to the list. Here is the recommendation : 

It is recommended that: 

1. The Proposal from Rood Engineering to RFP 2022-050 for Drainage Engineering Services BE ACCEPTED; and, 

2. Rood Engineering BE INCLUDED in the Town’s prequalified Engineering Services Roster (Roster) for Works under the Drainage Act (Act) until December 31, 2024

CONSENT CORRESPONDENCE

There are only four items under consent correspondence. These are generally items that were sent to council, sort of in carbon copy type of idea. Council can either simply receive the or choose to support them as well. I generally don’t even include these in my pre-meeting blog, but since the agenda is so light, here they are: 

  • 15.1 Road Management Action on Invasive Phragmites – Township of the Archipelago
  • 15.2 Bail Reform Resolution – Federation of Northern Ontario Municipalities
  • 15.3 Road Side Litter on Highway 401 – Township of Puslinch
  • 15.4 Privacy Protections in Election Financial Reporting – Regional Municipality of Waterloo 

UNFINISHED BUSINESS 

Cheque Register – February and March

The cheque listings are in for February and March. If you want to take a read through, it shows each cheque that has been written during these two months. I noticed that names are blacked out on some of the cheques. With the old, old council (2014-2018), I used to read through these reports and tally up the legal costs we had incurred. I’ve moved on….now I just skimmed through this but nothing jumped out at me. 

NEW BUSINESS

And as always, the wild card portion of the meeting…..new business…..could literally have anything brought up…..random phone calls, emails, conversations…..motions for minutia, motions for the sake of making motions….things that could have been dealt with and settled behind the scenes, but must be brought forth for public spectacle…..who knows? We’ll see on Monday night! 

It’s supposed to be a pretty nice weekend! Get out there and enjoy it! Open Air weekends are just a few more weeks away! Can’t wait! Have a great weekend everyone! I’ll be back with the post-meeting blog…..maybe, just maybe Monday night? LOL Probably Tuesday night…..but we’ll see! Either way, I’ll be back! Count on it!